Whether you are a small one-person business or a large enterprise, an efficient email service is crucial to the smooth running of day-to-day operations. You probably understand how important email is, but did you know that email archiving is also equally important?
Archiving emails is about storing email communications in a central location. Aside from the obvious benefits of quick recall, easier access to previous emails, and overall email efficiency, the most important reason that businesses cannot ignore is the legal requirement for archiving email. If you don’t have some sort of email retention system in place, you may be falling short of the legal requirements of your state or jurisdiction.
If you are looking for a good email archiving solution for your small business, here are our top five picks for you.
Threads is a highly intuitive shared inbox system that allows you to plug into any email system that you currently use. It will store all the emails securely in the cloud. A subject access request can be complied with in no time with details pulled from the cloud on not just emails, but also phone calls with the full transcription. There is no need to submit a separate retrieval request, all previous emails can be retrieved in real time. The ease with which you can start using Threads and the many benefits that its Message Hub offers makes it one of our top picks for email archiving.
Dropsuite is quite easy to get on-board and is 100% cloud based. There are no cumbersome downloads and installs. Dropsuite offers cloud based backup and archiving for existing emails solutions such as Microsoft Office Exchange Online, G Suite Gmail etc. The emails are professionally archived and securely backed up, making it really easy to search for and access old emails. In case of a compliance audit, Dropsuite makes it extremely easy to retrieve the required emails, attachments, and all related files.
3. MailStore Server
MailStore Server has an easy to use interface that can be accessed even from your mobile. For small businesses that do not have a budget for archiving solutions, there is a free version which requires you to manually run the backup. MailStore creates a 1:1 copy of all emails that you can store for any number of years. MailStore has minimal system setup requirement and is quite low maintenance. It supports pretty much all email systems and archiving methods.
4. Barracuda Message Archiver
Barracuda Message Archiver Is an easy archiving solution that can be integrated into your existing email system within a of couple of hours. The pricing depends on the storage requirement, and they do not charge extra fees for additional users. A notable feature is that it allows you to set up policies for globally removing old emails after a specified retention period. Barracuda easily integrates with office 365, Microsoft exchange or any IMAP email.
5. The Email Laundry
The Email Laundry offers email archiving solutions along with other powerful security features to keep your email completely secure from threats online. With its email archiving solution, you get complete control over all your previous emails, whether it is for legal requirements, customer service, or anything else. Email Laundry is also helpful in stopping spam emails coming to your inbox.